** This Event Discipline Policy does not supersede or replace the Discipline and Complaints Policy **

DEFINITIONS

Terms in this Policy are defined as follows:

a. Athlete – An individual who is subject to the policies of [Club], and who may also be subject to the policies of [relevant Division Member], Nordiq Canada and the Universal Code of Conduct to Prevent and Address Maltreatment in Sport (“UCCMS”)

b. Event – An event sanctioned by [Club], and which may include a social Event

c. OSIC – The Office of the Sport Integrity Commissioner, an independent division of the SDRCC, which comprises the functions of the Sport Integrity Commissioner; also referred to as Abuse-Free Sport

d. Participants – Refers to all categories of individual [note: Club to confirm applicable terms in By-laws – e.g., “Members and/or Registrants”] as defined in the By-laws of [Club]who are subject to the policies of [Club], as well as all people employed by, contracted by, or engaged in activities with [Club] including, but not limited to, employees, contractors, Athletes, coaches, instructors, officials, volunteers, managers, administrators, committee members, parents or guardians, spectators, directors or officers

e. SDRCC – The Sport Dispute Resolution Centre of Canada

f. UCCMS – The Universal Code of Conduct to Prevent and Address Maltreatment in Sport, as amended from time to time by the SDRCC

g. UCCMS Participant – A Participant affiliated with Nordiq Canada, as designated by Nordiq Canada, and who has signed the required consent form. For Nordiq Canada, UCCMS Participants Include:

i. Board Members

ii. Employees

iii. Contract staff

iv. Service providers who enter the national team environment

v. High Performance Committee members

vi. Voting jury members

vii. Master learning facilitators

viii. National team athletes

ix. Athletes

x. Staff and mentees who participate in national camps and/or competition trips

PURPOSE

RNSC is committed to providing a competition environment in which all Participants are treated with respect. This Procedure outlines how alleged misconduct that occurs during an Event will be handled.

SCOPE AND APPLICATION OF THIS POLICY

This Procedure will be applied to all Events sanctioned by RNSC.

If the Event is being sanctioned by an organization other than RNSC (e.g., CCBC, Nordiq Canada or an international federation), the procedures for event discipline of the host organization will replace this procedure. Incidents involving Participants connected with [Club] (such as Athletes, coaches, and Directors and Officers) must still be reported by the head coach or team representative to CCBC to be addressed under the Discipline and Complaints Policy, if necessary.

This Procedure does not replace or supersede the Discipline and Complaints Policy or the jurisdiction of the OSIC, where the involved parties are UCCMS Participants. Instead, this Procedure works in concert with the Discipline and Complaints Policy or UCCMS (as administered by the OSIC) by outlining, for a designated person with authority at an Event sanctioned by [Club], the procedure for taking immediate, informal, or corrective action in the event of a possible violation of the Code of Conduct and Ethics.

MISCONDUCT DURING EVENTS

Incidents that violate or potentially violate the Code of Conduct and Ethics, which can occur during a competition, away from the area of competition, or between parties connected to the Event, shall be reported by the head coach or team representative to a designated person (usually the chief official) responsible at the Event.

The designated person at the Event shall use the following procedure to address the incident that violated or potentially violated the Code of Conduct and Ethics:

a) Notify the involved parties that there has been an incident that violated or potentially violated the Code of Conduct and Ethics

b) Convene a jury of either one person or three people (one of whom shall be designated the Chairperson), who shall not be in a conflict of interest or involved in the original incident, to determine whether the Code of Conduct and Ethics has been violated. The designated person at the Event may serve on the jury

c) The jury will interview and secure statements from any witnesses to the alleged violation

d) If the violation occurred during a competition, interviews will be held with the officials who officiated or observed the competition and with the coaches and captains of each team when necessary and appropriate

e) The jury will secure a statement from the person(s) accused of the violation

f) The jury will render a decision and determine a possible penalty

g) The Chairperson of the jury will inform all parties of the jury’s decision

The penalty determined by the jury may include any of the following, singularly or in combination:

a) Oral or written warning

b) Oral or written reprimand

c) Suspension from future competitions at the Event

d) Ejection from the Event

e) Other appropriate penalty as determined by the jury

The jury does not have the authority to determine a penalty that exceeds the duration of the Event. A full written report of the incident and the jury’s decision shall be submitted to RNSC by the Chair of the jury following the conclusion of the Event. Further discipline may then be applied in accordance with the Discipline and Complaints Policy or UCCMS (as administered by the OSIC), if necessary.

TIMELINESS

The procedures outlined in this Procedure are Event-specific and therefore shall be exercised and implemented as soon as it is reasonable to do so. The final decision of the jury must be reached and communicated to the Parties prior to the conclusion of the event in order for it to be effective.

Decisions issued by the jury after the conclusion of the event will not be enforceable.

PRIVACY

The collection, use and disclosure of any personal information pursuant to this Policy is subject to RNSC’s Privacy Policy